Enforce legal hold, retention, and disposition rules automatically based on document content, classification, and regulatory timelines.
Failing to apply the correct retention policy to a document (e.g., deleting a file too early or holding one too long) exposes the business to regulatory risk, fines, and excessive storage costs.
Policies are applied inconsistently across different storage repositories.
Holding documents past their legal limit creates unnecessary eDiscovery exposure.
Deleting compliance-critical files too early results in severe fines.
Exponential growth of digital data drives up storage expenses.
This flow relies on the document's established identity (from Tagger and Classifier) and its residence in the Archiver. The Agent or Developer node runs scheduled checks against the Archiver index, cross-referencing document attributes with a central policy database. It automatically triggers legal holds, moves documents to cheaper long-term storage, or initiates disposition (deletion) after human review.
This workflow is a scheduled, audit-ready process that applies external business rules to the document repository.
| Papyri Node | Role in Solution |
|---|---|
| Classifier | Tags the document with its initial, high-level policy classification (e.g., "Contract," "HR File"). |
| Tagger | Embeds the document's official creation/policy date for timeline tracking. |
| Archiver | Stores the document and provides the index for scheduled review against policy timelines. |
| Agent | Runs the scheduled check, comparing the document's age and classification against the Policy DB to determine its status. |
| Reviewer | Provides the mandatory human-in-the-loop step for final approval of any deletion or transfer action. |
| Developer | Acts as the tool to execute the final action in the external storage system (e.g., deleting a file in S3 or locking a record in an ECM). |
Automated, auditable process ensures documents are never destroyed outside of policy.
Automated deletion or tiering of expired documents reduces long-term storage expenses.
Eliminates over-retention, lowering eDiscovery and regulatory exposure.
Rules are centrally managed and automatically enforced across the ecosystem.
This flow is non-negotiable for large organizations with strict data retention requirements.
Applies centralized rules (pulled via API from policy engines) uniformly across all integrated document repositories.
Generates an irreversible Certificate of Destruction or Legal Hold log for every action executed by the Developer node.
Supports complex retention rules, including event-based triggers (e.g., 'Retain 7 years after contract expiration date').
Scheduled workflows maintain state and provide guaranteed execution, ensuring no document is improperly deleted or over-retained.
Role-based access controls ensure that only authorized Records Managers can approve final disposition via the Reviewer node.
Provides dashboards showing retention policy coverage, upcoming disposition dates, and legal hold status.
